Anyone! We welcome students, burgeoning researchers, practitioners, faculty, administrators, etc. to submit proposals.

All proposal requirements can be found in the online submission form. They include:

1. Type of session (e.g., Workshop, Panel Discussion, or Community Conversation)
2. Author Details (for every author): name, title, organization, phone, email, 1000 character biography, social media links (optional), headshot, and primary ASEE Division
3. Proposal Title
4. Topical Focus area 
5. Description of Intended Audience
6. Benefit to the community
7. Relevance to Diversity, Equity, and Inclusion 
8. Abstract (1000 characters maximum)
9. Detailed Description (500-1000 words)
10. Learning Objective(s) and Learning Outcome(s)
11. Session Outline: detailed outline, including plans for resources presented during workshop 
12. Presenter Commitment and Media Consent

We ask that proposals include information about session objectives in the form of audience take-aways and make clear connections between the session activities and learning objectives.

CDEI is aware of DEI legislation that is impacting institutions across the U.S. and recognizes that it may impact proposals’ language around diversity, equity, and inclusion in engineering and engineering education.

1. Submissions for the 2025 ASEE Annual Conference and Exposition are due by Friday, October 18, 2024.
2. Nominations for the 2025 Distinguished Topical Plenary Speaker are due by Friday, October 25, 2024.
3. At this time, we are not accepting proposals for the virtual series.

The following types of sessions are preferred:

• Workshop: As part of a 90-minute session taking place during the conference or virtual series, workshops teach a specific skill needed by many educators, researchers, and practitioners and include one or more exercises that give participants an opportunity to practice using this skill. 
• Panel Discussion: This 90-minute session focuses on an issue facing the field of engineering education led by a moderator/discussant and two to four panelists.
• Community Conversation: This 90-minute session focuses on a single issue. Initially, the facilitator(s) will introduce participants to the issue and relevant context. Then, participants break into small groups to explore the issue or question and finally reconvene to share their enhanced understanding through a discussion led by the facilitator(s).

Annual Conference: We have a team of volunteers who will review the proposals using this rubric. Our procedure is as follows:

1. We will conduct an anonymized review of the title, abstract, and descriptions. Each reviewer will rate the session based on engagement, relevance, and interest.
2. Next, we will evaluate the top selections to ensure that we have a diverse portfolio of workshops and that we have a diverse selection of facilitators.
3. We will contact the authors of the selected sessions after the reviews are completed. 

Virtual Workshops: Due to the rolling nature of the virtual workshop proposals, the procedure is slightly different. Our procedure is as follows: 

1. We will conduct an anonymized review of the title, abstract, and descriptions. Each reviewer will rate the session based on engagement and relevance. 
   • Engagement: The proposal must employ active learning strategies to ensure participants are fully engaged within the virtual environment and ensure that the proposal objectives and outcomes are achieved.
   • Relevance: The topic must be focused on diversity, equity, and inclusion. Also, we are welcoming proposals that are broadly relevant to the education community.
2. Next, we will assign a team member to notify your team whether your proposal was accepted or declined. In some cases, the reviewers may request additional information before accepting or declining the proposal. 
   • If the proposal is accepted, the host will begin working your team to schedule your virtual session. 

Interactive means ACTIVE participation by the audience including breakout groups, question/answer, handouts or digital access to resources are provided, case studies, exercises to complete in small groups, discussion, with outcome/strategy driven applications. 

All resources and virtual workshops must have an accompanying web post. Consider everything you provide here to be ready to post on our website. Thus where you see the word post, that applies to any context: resource, virtual workshop, blog, etc.

Please be aware that your submission can also be considered as a resource to be used by others outside the conference. You can be highlighted in our CDEI newsletter, or create a blog post around your topic that will be posted in our website.

Our proposal is so long and detailed because it streamlines our process! The more information you provide up front, the fewer times we have to follow up and track information down. Be kind to other volunteers!

Annual Conference: This varies, as the diversity of participants at the annual conference is broad, due to the number of divisions.

CDEI Community and Virtual Workshops:

• The CDEI community includes a range of academic foci including Pre-College (K-12), Undergraduate (two- and four-year colleges), Graduate level studies, and other professional or vocational education.
• CDEI workshop audiences include engineering students, educators, and practitioners from a broad range of environments.

Annual Conference: Only registered conference attendees can participate in these sessions.

Virtual Workshops: Anyone! We have open registration and allow anyone to attend.

No. If you submit to the annual conference, you will need to register to attend on your own accord. No expenses are provided for your travel.

No. The ASEE Commission on Diversity, Equity, & Inclusion will not host a paper program at the Annual Conference. CDEI is partnering with the technical and affinity divisions to co-sponsor research and program implementation papers addressing diversity, equity, and inclusion topics. We encourage authors to consider the ASEE division most closely aligned with your research or program to publish and present your scholarship. If you are not sure, or the most closely related division is not listed, you can contact the division program chair. The following divisions include Diversity, Equity, & Inclusion Scholarship in their call for papers.

• Aerospace Engineering Division
• Biomedical Engineering Division
• Chemical Engineering Division
• Civil Engineering Division
• College Industry Partnership Division
• Continuing Professional Development Division
• Cooperative & Experiential Education Division
• Design in Engineering Education Division
• Educational Research & Methods Division
• Engineering Conversion and Conservation Division
• Engineering Economy Division Engineering Ethics Division
• Engineering Libraries Division
• Engineering Management Division
• Engineering Physics & Physics Division
• Environmental Engineering Division
• Equity, Culture, and Social Justice in Education ** New ** 
• Faculty Development Constituent Committee
• Graduate Studies Division
• Industrial Engineering Division
• Liberal Education/Engineering & Society Division
• Mechanical Engineering Division
• Minorities in Engineering Division
• Multidisciplinary Engineering Division
• Pre-College Engineering Education Division
• Systems Engineering Division
• Women in Engineering Division

Virtual Workshops:  Please refer to our webpage and YouTube Channel to review our previous workshops and panels. https://diversity.asee.org/deicommittee/workshops/

We use Zoom Meeting with all of the interactive elements turned on: breakout rooms, chat, polls, non-verbal signals, annotation, etc.