CALL FOR PROGRAMMING

The American Society for Engineering Education (ASEE) envisions widespread, inclusive, and equitable environments in engineering, academia, and industry that embrace individual differences and leverage diversity for a better engineered tomorrow.

The CDEI Professional Development Committee is led by Brianna Benedict McIntyre (bbmcintyre@vt.edu).  If you have any questions not found in our FAQ, please contact us.

The ASEE Commission on Diversity, Equity, & Inclusion (CDEI) Professional Development Committee invites faculty, staff, graduate students, and practitioners to share their expertise in promoting diverse, equitable, and inclusive environments in engineering education and the workforce by submitting a proposal for the 2023 annual conference in Baltimore, Maryland, and/or our virtual series. We encourage all prospective facilitators to design interactive sessions that actively engage participants and provide actionable practices and strategies that motivate participants to enact meaningful change in their environment.

Proposals Requested: 

  • Topics should be relevant to diversity, equity, and inclusion in engineering and engineering technology education and related sectors across industry, government, and/or academia.
  • We encourage proposals from individuals and collaborators from any variety of domains such as professional societies, academic institutions, for- and not-for-profit organizations, research units, and other engineering communities.  
  • Incorporate pedagogical techniques that promote active learning and engagement within a virtual platform.

Deadlines:

  • Submissions for the 2023 ASEE Annual Conference and Exposition are due by Tuesday, November 1, 2022.
  • Submissions for the virtual workshop series are accepted and reviewed on an ongoing basis. 

Frequently Asked Questions

Who can submit a proposal?

Anyone! We welcome students, burgeoning researchers, practitioners, faculty, administrators, etc. to submit proposals.

What is required for the proposal?

  1. Type of session (e.g., Annual Conference, Virtual Workshop, Virtual Panel Discussion, or Virtual Critical Conversation)
  2. Author Details (for every author): name, title, organization, phone, email, 1000 character biography, social media links (optional), headshot, and primary ASEE Division
  3. Proposal Title
  4. Topical Focus area
  5. Description of Intended Audience
  6. Abstract (500 characters maximum)
  7. Detailed Description (500-1000 words): Background Information, Relevance to DEI and STEM Education, Educational Activities, and Effective Strategies
  8. Learning Objective(s) and Learning Outcome(s)
  9. Session Outline: detailed outline, including plans for resources presented during workshop (Attachment(s))  
  10. Method of Evaluation: How are you measuring the impact of your activity or intervention?

What are submission requirements?

  • We recommend each submission include multiple authors (at least two) and request a back-up facilitator be identified in order to ensure the workshop is not cancelled once the date is posted for the audience.
  • We ask that proposals include information about workshop objectives in the form of audience take-aways and make clear connections between the workshop activities and learning objectives.

What are submission deadlines?

  1. Submissions for the 2023 ASEE Annual Conference and Exposition are due by Tuesday, November 1, 2022.
  2. Submissions for the virtual series are accepted and reviewed on an ongoing basis. 

 

What is the preferred style for Workshops?

  • We welcome any style of interactive workshop as long as it can be conducted virtually and recorded when possible in order to make the content available to a wider reach of audiences.  
  • Interactive refers to both the engagement during the session as well as promoting active change broadly within the engineering education community using resources provided in the workshop. 
  • Workshops are scheduled as 90 minute sessions.

What is the review procedure?

Annual Conference: We have a team of volunteers who will review the proposals. Our procedure is as follows:

  1. We will conduct an anonymized review of the title, abstract, and descriptions. Each reviewer will rate the session based on engagement, relevance, and interest.
  2. Next, we will evaluate the top selections to ensure that we have a diverse portfolio of workshops and that we have a diverse selection of facilitators.
  3. We will contact the authors of the selected sessions after the reviews are completed. 

Virtual Workshops: Due to the rolling nature of the virtual workshop proposals, the procedure is slightly different. Our procedure is as follows: 

  1. We will conduct an anonymized review of the title, abstract, and descriptions. Each reviewer will rate the session based on engagement and relevance. 
    • Engagement: The proposal must employ active learning strategies to ensure participants are fully engaged within the virtual environment and ensure that the proposal objectives and outcomes are achieved.
    • Relevance: The topic must be focused on diversity, equity, and inclusion. Also, we are welcoming proposals that are broadly relevant to the education community.
  2. Next, we will assign a team member to notify your team whether your proposal was accepted or declined. In some cases, the reviewers may request additional information before accepting or declining the proposal. 
    • If the proposal is accepted, the host will begin working your team to schedule your virtual session. 

What does "interactive" mean when it comes to successful submissions?

Interactive means ACTIVE participation by the audience including breakout groups, question/answer, handouts or digital access to resources are provided, case studies, exercises to complete in small groups, discussion, with outcome/strategy driven applications. 

Why is the proposal so long and why does it keep saying post?

All resources and virtual workshops must have an accompanying web post. Consider everything you provide here to be ready to post on our website. Thus where you see the word post, that applies to any context: resource, virtual workshop, blog, etc.

Please be aware that your submission can also be considered as a resource to be used by others outside the conference. You can be highlighted in our CDEI newsletter, or create a blog post around your topic that will be posted in our website.

Our proposal is so long and detailed because it streamlines our process! The more information you provide up front, the fewer times we have to follow up and track information down. Be kind to other volunteers!

Who is the typical audience for the sessions?

Annual Conference: This varies, as the diversity of participants at the annual conference is broad, due to the number of divisions.

CDEI Community and Virtual Workshops:

  • The CDEI community includes a range of academic foci including Pre-College (K-12), Undergraduate (two- and four-year colleges), Graduate level studies, and other professional or vocational education.
  • CDEI workshop audiences include engineering students, educators, and practitioners from a broad range of environments.

Who gets to attend the sessions?

Annual Conference: Only registered conference attendees can participate in these sessions.

Virtual Workshops: Anyone! We have open registration and allow anyone to attend.

Do selected sessions/speakers receive a stipend?

No. If you submit to the annual conference, you will need to register to attend on your own accord. No expenses are provided for your travel.

Do you accept paper submissions?

No. The ASEE Commission on Diversity, Equity, & Inclusion will not host a paper program at the Annual Conference. CDEI is partnering with the technical and affinity divisions to co-sponsor research and program implementation papers addressing diversity, equity, and inclusion topics. We encourage authors to consider the ASEE division most closely aligned with your research or program to publish and present your scholarship. If you are not sure, or the most closely related division is not listed, you can contact the division program chair. The following divisions include Diversity, Equity, & Inclusion Scholarship in their call for papers.

  • Aerospace Engineering Division
  • Biomedical Engineering Division
  • Chemical Engineering Division
  • Civil Engineering Division
  • College Industry Partnership Division
  • Continuing Professional Development Division
  • Cooperative & Experiential Education Division
  • Design in Engineering Education Division
  • Educational Research & Methods Division
  • Engineering Conversion and Conservation Division
  • Engineering Economy Division Engineering Ethics Division
  • Engineering Libraries Division
  • Engineering Management Division
  • Engineering Physics & Physics Division
  • Environmental Engineering Division
  • Equity, Culture, and Social Justice in Education ** New ** 
  • Faculty Development Constituent Committee
  • Graduate Studies Division
  • Industrial Engineering Division
  • Liberal Education/Engineering & Society Division
  • Mechanical Engineering Division
  • Minorities in Engineering Division
  • Multidisciplinary Engineering Division
  • Pre-College Engineering Education Division
  • Systems Engineering Division
  • Women in Engineering Division

Where can I find examples of previous workshops, panels, etc?

Annual Conference: See our 2020 lineup. We had more sessions selected, but when we shifted to virtual a few people opted out of that platform.

Virtual Workshops: See our 2020 Summer Series and other Recorded Workshops.

What platform do you use for virtual workshops?

We use Zoom Meeting with all of the interactive elements turned on: breakout rooms, chat, polls, non-verbal signals, annotation, etc.